Responsibilities

1. 1. You will need to call spares each week either after all players have responded IN or OUT or 2 days before play using BenchApp. When spares are required, they should be notified all at once. Do not use the waitlist function.
   2. Players must register to play in a league, even if they want to be a spare.  League coordinators may NOT invite spares who have not registered and gone through the proper procedure.
   3. Collect the spare fee from any spares who attend your session.  Remit this money to the OPA Treasurer at Treasurer@OttawaPickleballAssociation.com  at the END of the season.
   4. Bring first aid kit, balls and nets to and from the venue each week.
   5. Arrive at the venue 15 minutes before your session starts. Wait at the doors to let players in. Do not leave unmanned doors propped open for players. If a security guard is present, you can ask the guard to watch the doors.
   6. Set up and take down the nets each week. You should be the last person to leave the venue.
   7. Organize the play during your session. You may play games to 11 and rotate, you may play games for 12 minute time slots, you may predetermine rotations…you have some flexibility here.  We ask that you do not use a ladder format with tallied scores, as experience has shown this to cause much controversy.
   8. Report any issues with your location (lights burnt out, slippery floors, no one to unlock door) here.
   9. Be sure to leave the school at the specified time. We are not permitted to stay past the contracted times and doing so puts our relationship with the school board at risk.
   10. You will be given an electronic copy of the OPA contract with the school board for your designated league. Please ensure you have a copy of this with you when in the gym, either electronically or printed.
   11. The league coordinator should be the last person to leave the building and they are responsible to ensure that doors are closed tightly, the facility is left clean and with everything put back the way we found it. Please do NOT leave tape on the gym floor!
   12. If your group will not be attending a scheduled session, you MUST let the League Director know so that the gym may be cancelled.  This is VERY important!
   13. If you need to report an Injury, please do so using this link: https://ottawapickleballassociation.com/league-coordinator/incident-report-form/

Out of town visitors are welcome to play as a spare, only if the player is at level, there is an available spot and arrangements are made in advance. Walk-ins are not permitted. Download waiver English French.

Download a Blank Assessment Chart

Special Notes:

Des Pins, when you arrive at the school, please go to the main door and ring the after hours nighttime doorbell once and the Daycare doorbell. At 7:30 pm, the school will be locked and the alarm will be set.  Do not go back upstairs to the school after this time. If you do, the alarm will sound and we will be charged.  You can only exit through the stairway (marked D-10) beside the washroom.  To exit, you must push HARD on the exterior door. Please ensure that the exterior door is closed tightly and locked behind you(slam it a bit). 

St. Francis,when there is no Security Guard on site. The custodian will open the door for the first session. After that, the league coordinator must go around to the gym door and knock, to gain access to building. Once they are in, they must remain at the door to let the other players enter. Please ask players to remain outside the gym until 5 minutes before your session, so that the previous group is not interrupted. If the security guard is present (Saturdays, they will man the doors for us.) The number to call if the guard does not show up is 613-563-0685 / 613-889-1229.

To turn on the lights, press the switches are beside each of the two doors.  Press the buttons until the lights are all showing red and then wait…they take a long time.

Garda – If a security guard has been scheduled to open the school, but does not arrive, please call 613-563-0685 / 613-889-1229. On occasion the guard is inside the building but at a different entrance and Garda dispatch can assist.

If the lockbox cannot be opened, ask Garda to use the key card to get in.

Arc-en-ciel – There is a daycare in the gym until 6:00pm, so your start time may be delayed a bit. Please put down painters tape to mark the kitchen line.  You MUST remove this tape each night.

St. Remi – The Garda attendant has access to the card key.  The pronged key to turn on the lights is on the same key ring as the card key.

Equipment

With each set of nets, co-ordinators will get:

• • 15 balls for leagues and 24 for skills (these are expected to last the season, so please remember to collect them after each session and to keep some in reserve to replace lost or broken balls)

• • a first aid kit
  • a black marker ( to write OPA on the balls)

• • a measuring tape (net are 36” at the sidelines, kitchen is 7”)

• • painters tape if your gym has a short kitchen