OPA-APO League Coordinator Guidelines

Responsibilities

  1. A 2-3 days before your session, check the attendance and request for spares if necessary using BenchApp.  * When spares are required, they should be notified all at once using BenchApp and should be accepted on a first come first served basis. Do not use the waitlist function.
  2. Players must register to play in a league, even if they want to be a spare.  League coordinators may NOT invite spares who have not registered and gone through the proper procedure.
  3. Collect the spare fee from any spares who attend your session.  Remit this money to the OPA Treasurer at Treasurer@OttawaPickleballAssociation.com  at the END of the season.
  4. Bring first aid kit, balls and nets to and from the venue each week.
  5. Arrive at the venue 15 minutes before your session starts. Wait at the doors to let players in. Do not leave unmanned doors propped open for players. If a security guard is present, you can ask the guard to watch the doors.
  6. Set up and take down the nets each week. Arrange transfer of nets if necessary. The League Director will provide you with a list of contacts. You should be the last person to leave the venue.
  7. Organize the play during your session. You may play games to 11 and rotate, you may play games for 12 minute time slots, you may predetermine rotations…you have some flexibility here.  We ask that you do not use a ladder format with tallied scores, as experience has shown this to cause much controversy.
  8. If your league has advanced players participating, please ensure that they play with the other players.  We cannot have an advanced court within a colour league.
  9. Report any issues with your location (lights burnt out, slippery floors, no one to unlock door)  to the League Director at  LeaguePlay@OttawaPickleballAssociation.com.
  10. Be sure to leave the school at the specified time. We are not permitted to stay past the contracted times and doing so puts our relationship with the school board at risk.
  11. There are times when the gym time may be cancelled due to custodian illness or other school event.  League coordinators will need to contact all players to advise them not to attend.
  12. You will be given an electronic copy of the OPA contract with the school board for your designated league. Please ensure you have a copy of this with you when in the gym, either electronically or printed.
  13. Please contact the League Director if you feel that a player in your league is not at the correct level.
  14. The league coordinator should be the last person to leave the building and they are responsible to ensure that doors are closed tightly, the facility is left clean and with everything put back the way we found it. 
  15. If  your group will not be attending a scheduled session, you MUST let the League Director know so that the gym may be cancelled.  This is VERY important!
  16. Players may only request an assessment before: November 1, February 1 and May 1.  At this time, please provide at list of players that you feel are ready to be promoted to the next level.  The LBC will do assessments during the following week and notify players of advancement.

*League Coordinators must be sure to give all spares an equal chance to participate in the leagues.

Out of town visitors or non-OPA members are welcome to play as a spare, only if the player is at level, there is an available spot and arrangements are made in advance. Walk-ins are not permitted. Download waiver English French.

Download a Blank Assessment Chart

Special Notes:

Charlotte-Lemieux, the school has given us permission to leave the painters tape on the floor.

Des Pins, when you arrive at the school, please go to the main door and ring the after hours nighttime doorbell once and the Daycare doorbell. It may take Mike the custodian a few minutes to reach the front door.  Mike will take you to the gym and he will unlock the door where the net is kept.  Please keep the equipment door open, as it will lock behind you. After play, please return the net to the equipment room and pull the door shut to lock it. Please do not touch any of the equipment belonging to the school. If the door closes behind you, please bring the net home and contact the League Director.  At 7:30 pm, the school will be locked and the alarm will be set.  Do not go back upstairs to the school after this time. If you do, the alarm will sound and we will be charged.  You can only exit through the stairway (marked D-10) beside the washroom.  To exit, you must push HARD on the exterior door. Please ensure that the exterior door is closed tightly and locked behind you(slam it a bit). The custodian gave us permission to leave the painters tape on the floor.

St. Francis,when there is no Security Guard on site. The custodian will open the door for the first session. After that, the league coordinator must go around to the gym door and knock, to gain access to building. Once they are in, they must remain at the door to let the other players enter. Please ask players to remain outside the gym until 5 minutes before your session, so that the previous group is not interrupted. If the security guard is present (Saturdays, they will man the doors for us.) The number to call if the guard does not show up is 613-563-0685 / 613-889-1229.

To turn on the lights, press the switches are beside each of the two doors.  Press the buttons until the lights are all showing red and then wait…they take a long time.

Garda – If a security guard has been scheduled to open the school, but does not arrive, please call 613-563-0685 / 613-889-1229. On occasion the guard is inside the building but at a different entrance and Garda dispatch can assist.

If the lockbox cannot be opened, ask Garda to use the key card to get in.

Arc-en-ciel – There is a daycare in the gym until 6:00pm, so your start time may be delayed a bit. Please put down painters tape to mark the kitchen line.  You MUST remove this tape each night.

 

Equipment

With each set of nets, co-ordinators will get:

  • 4 balls per net (these are expected to last the season, so please remember to collect them after each session and to keep some in reserve to replace lost or broken balls)
  • a first aid kit
  • a black marker ( to write OPA on the balls)
  • a measuring tape (net are 36” at the sidelines, kitchen is 7”)
  • painters tape if your gym has a short kitchen

BenchApp

http://benchapp.com

 

The BenchApp software is easy to use, and you can either use it from a computer or as an app.  Take a moment to register and to look around the site/app. 

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